Success Starts with Elite Touring Travel SERVICES
Rehearsing and preparing for a tour or theatre season is hard enough, without having to think about the travel logistics. Fortunately the team at Stage and Screen get a buzz from planning, booking and costing complex itineraries. So while you concentrate on connecting to your audience, we’ll concentrate on the connecting flights, accommodation budgets and the band’s mini bus hire.
PERFORMANCE READY TRAVEL SOLUTIONS
The best art and songs stand the test of time, and after thirty years of delivering original travel management Stage and Screen has earned a few fans too. With travel experts who understand, and love, the music and performing arts industry we’re proud to have helped hundreds of artists get to where they are. From tour managers, to the road crew and the stars of the show, we understand the small travel details that can make a tour seamless. As your travel management partner we can manage:
- All bookings across air travel, accommodation, ground transport, transfers
- Best fare/rate of day for domestic and international travel
- Travel policy development and deployment
- Credits on hold
- Online bookings
- Reporting
- Supplier negotiations / group travel negotiations
Yes. Music, touring, and performing arts is one of our five core specialisms, with more than 30 years of experience supporting orchestras, theatre companies, festivals, dance ensembles, touring artists, and crews. Our clients include Ticketmaster, The Wiggles, Queensland Ballet, The Australian Ballet, Sydney Opera House, BOHM Presents, Opera Australia, Sydney Theatre Company, Australian Chamber Orchestra, Bangarra Dance Theatre, Sydney Dance Company, CIRCA, and Novatech. We coordinate national and international tours across more than 95 countries.
We deliver synchronised travel, accommodation, and freight for touring artists and crews. Our services include flight, hotel, and gear bundling, backline freight coordination, AV and equipment customs and carnet support, after-hours booking access for overnight routing, group air and hotel billing, frequent rescheduling and city changes, and live booking hotline access for venue changes or delays. We coordinate 4 to 10 locations in 2 weeks routinely and handle touring parties of 5 to 20 people including band, crew, and technical staff, plus freight.
Yes. Music freight is a core specialty. We handle instruments, wardrobe, set pieces, audio equipment, backline, and high-value gear, locally and internationally. Our freight tracking systems are linked to artist arrival times so gear and people land in sync. We provide customs and carnet documentation support, AV and backline coordination, and we work with long-term freight partners to deliver reliable, cost-effective transport for touring equipment. Our touring clients know that if the gear is late, the gig is off, so freight reliability is non-negotiable.
Yes. Performing arts is a core part of our touring specialism. We support full touring parties including artists, management, crew, choreographers, production teams, and technical staff. Our performing arts clients include Opera Australia, Sydney Theatre Company, Queensland Ballet, The Australian Ballet, Bangarra Dance Theatre, Sydney Dance Company, Australian Chamber Orchestra, and CIRCA. We coordinate cast, crew, and costume movements as a full load, with empathy for artist comfort, theatre-specific scheduling, and the realities of touring life.
Yes. Festival and venue group travel is a regular part of our work. We handle group and individual artist itineraries, mixed-booking models, unified itineraries across multi-artist line-ups, and invoice grouping for promoters and venue groups. Our touring schedule expertise includes seasonal gap planning, micro-tour fast turnaround, and ground logistics matching across multiple acts and crew.
Yes. International touring is a core capability. We have managed tours across more than 95 countries, coordinating customs and carnets, visa requirements, freight scheduling across borders, and time zone-savvy support. Our after-hours team is available for overnight routing, venue changes, and tour rescheduling. We work with tour managers, AV tech teams, festival coordinators, and stage and road crew leads to deliver seamless international touring logistics.
Many tours involve VIPs travelling on separate flights and booking patterns from the main band and crew. We handle this with discretion. Our VIP and artist travel includes private arrivals, exclusive transfers, concierge-level service, and full coordination with the main touring party where required. We work with tour managers to manage detail-driven, seamless travel for high-profile artists while keeping the wider group on track.
Our technology stack is designed for the pace of touring. The Stage and Screen Mobile App is your travel-in-sync command centre, with itinerary access, real-time alerts, freight tracking, and direct connection to your dedicated Tour Travel Manager. Our SAVI online booking tool manages full touring parties with global fares, flexible booking options, and accommodation suited to crew, talent, and performers. Performance Analytics through our Power BI Reporting Suite optimises tour budgets, evaluates travel impact on performer wellbeing (including red-eye flight tracking and fatigue metrics), and helps plan smarter national or international programming.
Yes. Crew safety and fatigue are now core parts of touring travel planning. We monitor red-eye flight frequency, time-of-day travel patterns, weekend hotel stays, and fatigue reduction metrics through our wellness reporting. We work with tour managers to design routings that protect rest cycles, schedule appropriate rest days, and avoid back-to-back overnight transitions where possible. Crew wellbeing is part of how we design tour travel, not an afterthought.
Yes. Last-minute changes are standard in touring. Our after-hours team is based in Australia, available 24/7, with full booking authority to action changes immediately. We handle one-call changes, route adjustments, accommodation rebooking, and freight rerouting. Tour managers know that if a venue changes, a crew member misses a flight, or a freight schedule shifts, the response is fast and resolved by someone who understands touring, not someone reading from a script.
